A Rental Inspection Checklist for Move-In and Move-Out

A dated condition record can help landlords and tenants compare what was observed at move-in and move-out. It does not decide responsibility for damage, determine a lawful deposit deduction or guarantee that a dispute will be avoided. Inspection and deposit rules vary by location and lease.

Walk the property room by room

The checklist works because it's boring and thorough. Go through every room and rate the condition of the things that usually cause arguments: floors and carpets, walls and paint, windows and screens, doors and locks, fixtures and light fittings, appliances, and any furniture provided. Don't forget the spots people skip — inside cupboards, behind doors, bathroom grout, ceiling corners where leaks show.

• Rate each item — "good / fair / needs attention" beats a blank line that means nothing later.
• Write what you see — describe the visible condition and location without deciding who is responsible.
• Photograph as you go — keep original images with their dates and share copies through an agreed channel.
• Record comments and acknowledgements — signatures can document that a person reviewed the form, but their legal effect depends on the wording and applicable law.

Move-in vs move-out: do both

A move-in and a move-out record may help document observed changes. The meaning of normal wear, allowable deductions, deadlines and required notices depend on local law and the lease. Use the applicable inspection procedure and do not treat this form as a deposit accounting or legal determination.

How to create yours with SleekKitBox

1. Open the Inspection Checklist template.
2. Fill in the property, the tenant, and the check type (move-in or move-out).
3. Rate each room's condition as you walk through, then download the PDF for both parties to sign.

Landlords may keep this condition record with the lease and any deposit documents required for the property location. If you're scanning handwritten notes later, rotating and tidying the scans can make the file easier to read.

Frequently asked questions

Do I need a witness? Witness requirements vary by document and location. Check the procedure required for the property and use a witness only where appropriate.

What counts as normal wear? Definitions and deposit rules vary by jurisdiction. Do not use a generic example to decide whether a particular cost can be deducted.

Can I add photos to the PDF? The template is text-based — attach photos alongside it, or merge photo pages and the checklist with a PDF merger to keep everything in one file.

👉 Create yours: free Inspection Checklist template →